This policy is made in Japanese and translated into English. The Japanese text is the original and the English text is for reference purposes. If there is any conflict or inconsistency between these two texts, the Japanese text shall prevail.
Equmenopolis Inc. (hereinafter referred to as “the Company”) will comply with laws and ordinances, government guidelines, and other related laws and ordinances concerning the protection of personal information, and will strive to operate our business in accordance with the intent of such laws and ordinances.
Personal information (as defined in Article 2, Paragraph 1 of the Personal Information Protection Law) handled by the Company will be used only within the scope of the following purposes of use. However, the Company may change the purpose of use of personal information, when it is reasonably recognized that the new purpose of use is related to the purpose of use before the change.
The Company will not provide personal information obtained by the Company to any third party other than those to whom we have obtained the consent in advance.
However, in the following cases, personal information may be provided to a third party without the consent of the subject of the information.
When the Company entrusts a third party with the acquisition and handling of personal information under its management, the Company will check the policy, system, management method, etc, of the entrusted party regarding the protection of personal information, confirm that it conforms to the Company’s policy, and if necessary, enter into an agreement requiring appropriate management before entrusting the entrusted party, and confirm the management and disposal of information at the entrusted party as necessary.
The Company will take measures to prevent leakage, loss, or damage of personal information and for other security management, and will provide education to its employees to ensure the protection of personal information. The outline of the security control measures includes formulation of basic policies, implementation of organizational, personnel, physical, and technical security control measures, and understanding of the external environment. The specific security control measures will be answered without delay if the person in question contacts us through the contact point described below.
In the event of leakage, loss, or damage of personal information handled by the Company, the Company will report to the Personal Information Protection Committee and notify the individual in accordance with the provisions of the Personal Information Protection Law.
When the Company receives a request for disclosure of personal information from an individual in accordance with the provisions of the Personal Information Protection Law, the Company will confirm that the request is made by the individual himself/ herself/ themselves and disclose the information to the individual without delay (if the relevant personal information does not exist, the Company shall notify the individual to that effect). However, this does not apply to cases in which the Company is not obligated to disclose the information under the Personal Information Protection Law or other laws and regulations. Please note that a fee (1,000 yen per case) will be charged for the disclosure of personal information.
If the individual requests the correction, addition, or deletion (hereinafter referred to as “correction etc”) of his/her/their personal information on the grounds that it is untrue, in accordance with the provisions of the Personal Information Protection Law, the Company will, after confirming that the request is made by the individual himself /herself /themselves, conduct the necessary investigation without delay to the extent necessary to achieve the purpose of use, and based on the results, correct etc the content of the personal information, and notify the individual to that effect. (When a decision is made not to make corrections, etc, the Company will notify the individual to that effect.) However, this does not apply to cases in which the Company is not obligated to make corrections, etc under the Personal Information Protection Law or other laws and regulations.
(1) When a request is made to suspend the use or erase (hereinafter referred to as “suspension of use, etc.”) the personal information of an individual in accordance with the provisions of the Personal Information Protection Law on the grounds that the individual’s personal information is handled in a manner that exceeds the scope of the purpose of use publicly announced in advance, or is used in a manner that may promote or induce illegal or unjust acts, or that the individual’s personal information was obtained through deception or other wrongful means, (2) when a request is made under the provisions of the Personal Information Protection Law to cease the provision (hereinafter referred to as “suspension of provision”) of personal information to a third party on the grounds that such information is being provided to such third party without the consent of the person concerned, or (3) when the Company no longer need to use your the personal information or when the suspension of use or provision of the personal information of an individual is requested in accordance with the provisions of the Personal Information Protection Law because of the occurrence of a situation stipulated in the main clause of Article 26, Paragraph 1 of the Personal Information Protection Law or because there is a risk that the rights or legitimate interests of the individual may be impaired by the handling of the individual’s personal information, and in case the Company finds that there is a reason for the request, we will suspend the use or provision of the personal information without delay after confirming that the request was made by the person himself/herself, and will notify the person to that effect. However, this shall not apply in cases where the Company is not obligated to suspend the use or provision of personal information under the Personal Information Protection Law or other laws and regulations.
We may update our privacy policy from time to time without notice in order to comply with changes in the law or for other reasons. The most current Privacy Policy will always apply to personal information collected by the Company. Any such updates will be posted on our website and will be effective from the date of posting.
The Company will respond to inquiries from the individual providing personal information regarding disclosure, correction, suspension of use, deletion, etc., of personal information at the following contact point.